Scripting/Handling |
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Greeting |
WARM TRANSFER: “Thank you for holding <Customer Name>, My name is <Agent Name> with the Escalations Team! <Transferring Agent Name> was advising me that <Issue As Advised>, do I have that correct?” COLD TRANSFER: “Thank you for calling the Escalations Team, my name is <Agent Name>. This call is recorded and may be monitored. Who do I have the pleasure of assisting today?” |
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Verification: CTI Populates
ONLY USE FOR CS OVERFLOW |
Contract Holder |
Non-Contract Holder |
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“I’m seeing a different name on the contract. Please verify the contract holder’s name and your relationship to them” |
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“I have your house address number as <House Number> and your zip code as <Zip Code>. Is that correct?” |
“Please confirm the cell phone number we should have on file for the contract holder.” |
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“Please verify your e-mail address.” |
“Please confirm the full property address.” |
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Verification: CTI Does Not Populate
ONLY USE FOR COLD TRANSFERS OR CS OVERFLOW |
Contract Holder |
Non-Contract Holder |
“Please confirm the cell phone number associated with the account.” |
“Please confirm the cell phone number associated with the account.” |
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“Please confirm the full property address.” |
“I see a different name on the contract. Please verify the contract holder’s name and your relationship to them.” |
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“Please verify your e-mail address.” |
“Please confirm the full property address.” |
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Willingness |
Acknowledge the customer’s concern with a customized empathetic response. · “I apologize for the delay in <Delay Reason>, I would be happy to look into this for you.” · “I know how important it is to have a working <Item>, I would be happy to assist you with this.” |
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Account Review |
“I would like to review all the details/information and ensure I understand the history of this claim/job. May I place you on a brief hold while I familiarize myself with this?” “Thank you for holding <Customer Name>, I see that <List and updates or information on concern>, what I am going to do for you today is <List actions you will be taking>.” If request needs to be assigned to another team: “I have submitted a request for follow up to ensure proper resolution of your request. Please note it may take up to 2 business days.” |
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Conversation Points |
View the articles linked below to assist with handling Delays and/or Disputes.
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Informed Silence |
“<Customer Name>, there may be silence as I review your service order. Please know I will still be on the line if you have additional questions.” |
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Hold Procedure |
“<Customer Name>, may I place you on hold to <Action being taken>?” Examples:
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Additional Assistance Needed |
“<Customer Name>, we have addressed this concern, is there anything additional I need to know about regarding your <Item>?” If customer requests agents contact information to follow up: “<Customer Name>, I do not have the ability to accept direct calls, but please be assured I have documented our discussion in the event a follow up is required.” |
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Closing |
Non-Sears Customer: Sears Customer:
"Thank you for allowing me to assist you at your Sears Home Warranty Support Center!" |