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            AccuCampus Reports Guide


            AccuCampus Reports Guide

            Event Reports

            To get to the reports related to events, from the Main Sidebar navigate to General Reports

            Event Registration and Attendance

            This report shows the registration and attendance information for a specific event session. You must know the name of the event and the session date to run the report. 

            Used For: Tracking attendance at event sessions after the event has occurred. 


            User Profile Reports

            To get to the reports related to user profiles, from the Main Sidebar navigate to General Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Group Demographics

            This report shows a graphical representation of the demographics of a specific user group based on the user profile questionnaires that have been created. This report can only be saved, no other features listed above apply.

            Used For: Identifying demographic trends in a user group.

            Profile Distribution Analysis

            This report shows the distribution of profile answers of users for a specific profile questionnaire. It can be filtered by date, profile questionnaire, location, service and/or course. This report can only be downloaded as Excel, no other features listed above apply.

            Used For: Identifying demographic trends based on location, service and/or course.

            User Profile

            This report shows the overall distribution of answers to a specific profile questionnaire. It can be filtered by date, user group, profile questionnaire, user, location and/or service.

            Used For: Identifying demographic trends based on location, service and/or course.

            User Profile (Visited)

            This report shows the number of visits of users based on their answers to a specific profile questionnaire. It can be filtered by date, user group, profile questionnaire, specific users, locations and/or services.

            Used For: Identifying demographic trends at a location, or for a specific service and/or course.


            User Reports

            To get to the reports related to Users, from the Main Sidebar navigate to General Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            User List

            This report lists all users in the system, including name, card number and e-mail address. It can be filtered by group, role, specific user and/or tag.

            Used For: Obtaining basic identifiers for users based on user group, role or tag. Can also be used to identify a specific user’s information.

            User List with Tags

            This report lists all users in the system, including name, card number, e-mail address and tag. It can be filtered by group, role, specific user and/or tag.

            Used For: Obtaining basic identifiers for users, plus tags, based on user group, role or tag. Can also be used to identify a specific user’s information or tag(s).

            Staff List

            This report lists all staff members in the system, including name, card number and e-mail address. It can be filtered by group, role, specific user and/or location.

            Used For: Obtaining basic identifiers for staff members in the system. Could also use User List Report to get this information.

            Staff List by Service

            This report lists all staff members in the system, including name, card number and e-mail address. It can be filtered by group, role, specific user, location and/or service.

            Used For: Obtaining basic identifying information for staff members based on the services or locations they are associated with.

            Permissions by User

            This report lists all the users in the system with their corresponding security permissions. It can be filtered by group, role, specific user and/or tag. This report can only be downloaded as CSV, no other features listed above apply.

            Used For: Identifying users’ permissions within the system. 


            Center Reports

            To get to the reports related to Centers, from the Main Sidebar navigate to Center Visits Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Location General Stats

            This report shows a graphical representation of the general traffic stats of a specific location. It can be filtered by a date range and a location. This report can only be viewed in the browser, no other features listed above apply.

            Used For: Identifying basic traffic stats of a specific location.

            Student Attendance

            This report shows the session logs for a student. It includes the dates/times of attendance, the location, course (if applicable) and service (if applicable) that the student utilized, and the total time spent at that session. It can be filtered by date range, user, location and/or courses.

            Used For: Viewing the attendance pattern for a specific student. 

            Summary of Attendance

            This report gives you a summary of the number of non-unique students seen and their total time. It includes the course, semester, visit count and total time spent in that course for the specific time period. It can be filtered by date range, group, role, specific user, location and/or course.

            Used For: Viewing the overall time a student spent at a location or course during a given time period.

            Detailed Attendance

            This report provides detailed information about students and their attendance from their session logs. It includes the course (if applicable), sign-in/out times, location, service used and total time for the session. It can be filtered by date range, group, role, specific user, location, course/seminar, service, and/or staff member.

            Used For: Viewing specific details of a student’s attendance at a location.

            Attendance by Instructor

            This report lists each instructor, the courses associated with that instructor and the students who signed-in to that course along with their sign-in information. It can be filtered by date range, group, instructor, role, specific attendee, location, course and/or service.

            Used For: Viewing details of a student’s class attendance based on instructor.

            Visits by Service

            This report lists each service along with the session log information for each student who accessed that service. It can be filtered by date range, group, role, specific attendee, location, service and/or course.

            Used For: Identifying which students used a given service during a specific time period.

            New Visitors

            This report lists a user’s first visit. It can be filtered by group, role, specific user, location, course and/or service.

            Used For: Identifying the first time a student visited a specific location or course.

            Session Comments

            This report shows all comments associated with a session log. It can be filtered by date range, group, role, specific user, location, service, course, courses in subjects, staff member and/or professor/instructor.

            Used For: Viewing the session log comments associated with a visit or series of visits to a specific location or for a specific service.

            Staff Work Hours

            This report lists the sign-in and out time for each staff member. It can be filtered by date range, group, role, specific user and/or location.

            Used For: Tracking staff work hours.

            Users Helped by Staff

            This report lists the users helped by each staff member. It can be filtered by date range, group, role, specific user, staff member, location and service.

            Used For: Identifying which staff members are working with which students.

            Use of Services

            This report generates a list of services for each user as well as session log information for that visit. It can be filtered by date range, group, role, specific user, staff member, location and/or service.

            Used For: Identifying which services a student is using.

            Sessions by Staff

            This report lists each staff member seen during the reporting session, along with the course and the users that were signed in for that specific session. It includes the student name, course (if applicable), service, location, sign in/out and total time spent for that session. It can be filtered by date range, group, staff member, role, location and/or service.

            Used For: Identifying which students met with a specific staff member.

            Visits Detailed by Location

            This report lists each user that visited the location during the reporting period along with basic attendance information. It includes the location, user, user’s card number, first sign-in, last sign-in, total number of visits and average visit length. It can be filtered by date range, group, role, specific user, staff member, location, service, course and/or courses in subjects.

            Used For: Identifying the first time and the last time a student visited a location as well as their average visit length. 

            Visits by Staff Summary

            This report provides a summary of non-unique users seen and total time for each staff member during the reporting period. It can be filtered by date range, group, role, staff member, location, service, course and/or courses in subjects.

            Used For: Identifying the total time that staff members spent with students.

            Visits Executive Summary

            This report provides an executive summary of visits to a location, including number of open days, number of services offered, number of users served and total contact hours. It can be filtered by date range, group, staff member, location, service, course and/or courses in subjects.

            Used For: Creating an executive summary of your traffic analysis that can be presented to administrators.

            Zero Visits

            This report lists each user that didn’t visit your center during the reporting period. It can be filtered by date range, group, role, specific user, location and/or service.

            Used For: Identifying students who didn’t visit a location, typically from an identified user group.


            Course Registration Reports

            To get to the reports related to course registration, from the Main Sidebar navigate to General Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Student Enrollment

            This report shows course enrollment for a specific course. It can be filtered by user group, semester, user role, specific users, course and/or courses in subjects.

            Used For: Viewing student enrollment for a given semester.


            Risk Score Reports

            To get to the reports related to risk scoring, from the Main Sidebar navigate to Institutional Research Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            User Risk List

            This report lists the current risk of every user in the system. It can be filtered by group, role, specific user, tag, risk assessment model, minimum risk and/or maximum risk.

            Used For: Viewing the current risk score for a user. 

            User Risk History

            This report lists the historical risk of every user in the system. It can be filtered by date range, group, role, specific user, tag and/or risk assessment model.

            Used For: Identifying trends in risk score for a user.


            Staff Availability Reports

            To get to the reports related to staff availability, from the Main Sidebar navigate to General Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Staff Availability by Week

            This report shows the staff availability schedule for an entire week. It can be filtered by week, location, user role, specific users and/or services. This report can only be saved, no other features listed above apply.

            Used For: Managing staff availability

            Course Registration

            This report shows which courses staff are registered to. It can be filtered by user group, semester, user role, specific user, courses and/or courses in subjects.

            Used For: Identifying which staff are registered to a given course. Could help with identifying staffing trends over time.

            Staff Registered to All Courses

            This report shows staff members that are registered in all courses. It can be filtered by user group, user role, and/or specific users.

            Used For: Identifying which staff are registered to all courses. Could help with identifying staffing trends over time.


            Action Item/Pack Reports

            To get to the reports related to action items and action plans, from the Main Sidebar navigate to Action Plan Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Individual Action Plan by User

            This report shows the action items assigned to users, along with the assigned date, due date, and completion progress. It can be filtered by date range, group, role, specific user, created by and/or action item.

            Used For: Used to view all action items assigned to a specific user. Could be used to monitor progress on action items assigned to a group.


            Appointment Reports

            To get to the reports related to appointments, from the Main Sidebar navigate to Appointments Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Scheduled Appointments

            This report shows all of the scheduled appointments grouped by staff member. It lists the status of the appointment and if the attendee showed up. It can be filtered by date range, status, group, staff member, role, specific attendee, location, course and/or service.

            Used For: Tracking appointments in regards to staff availability and student follow-through.

            Daily Appointments

            This report shows all of the scheduled appointments grouped by day and staff member. It lists the status of the appointment and if the attendee showed up. It can be filtered by date range, status, group, staff member, role, specific attendee, location, course and/or service.

            Used For: Managing daily traffic.


            Traffic Analysis Reports

            To get to the reports related to traffic analysis, from the Main Sidebar navigate to General Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Visits Charts

            This report shows a global analysis of visit statistics in Excel for all campus locations. It can be filtered by date, location, service, and/or course. This report can only be downloaded as Excel, no other features listed above apply.

            Used For: Tracking traffic and managing resources.

            Visits Charts by Location

            This report shows a global analysis of visit statistics in Excel for specific locations. It can be filtered by date, location, service and/or course. This report can only be downloaded as Excel, no other features listed above apply.

            Used For: Tracking traffic and managing resources.


            Media Reports

            To get to the reports related to media items, from the Main Sidebar navigate to Media Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Media List

            This report shows all media items available in the system. It can be filtered by media item, media type, location and/or staff member.

            Used For: Viewing a list of all media items that exist within the system.

            Late Media

            This report shows all currently checked-out media items. It includes the media code, media item, date checked out, date due on, user who checked out, and phone number. It can be filtered by date range, group, role, specific user, media item and/or location.

            Used For: Tracking late media.

            Media Checkouts

            This report shows the check-out information for all media items currently checked out. It can be filtered by date range, group, role, specific user, media item, media type and/or location.

            Used For: Viewing a history of media checkouts for an item.


            Ad-Hoc Queries

            AccuCampus offers users with permissions the ability to create Ad Hoc Queries. Ad Hoq Queries allow you to design your own reports using data within AccuCampus. The Ad Hoc Query only pulls data from AccuCampus, and produces the results as a CSV file. Basic knowledge of SQL language is required to create an Ad Hoq Query. We recommend choosing an individual to manage both Ad Hoq Queries and Reports (or one person for Reports and several for Queries) who is familiar with AccuCampus and has a high enough security clearance at the institution to be able to handle sensitive data. To get to this feature, from the Main Sidebar navigate to Institutional Research Ad Hoc Queries.


            Ad-Hoc Reports

            Ad Hoq Reports allow for customizable graphical interfaces, and can connect AccuCampus data with data from other silos, such as an Oracle database. Basic knowledge of Amazon Quicksight is required to build Ad Hoq Reports. We recommend choosing an individual to manage both Ad Hoq Queries and Reports (or one person for Reports and several for Queries) who is familiar with AccuCampus and has a high enough security clearance at the institution to be able to handle sensitive data. To get to this feature, from the Main Sidebar navigate to Institutional Research Ad Hoc Reports.





            Updated: 28 Feb 2019 10:36 PM
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