Accudemia: How do I adjust off-times for the college or center calendar?
For the Updated Version of Accudemia 7.0 Click the following link:
Within Accudemia, it is possible to add off-times during which your center or all centers will be unavailable. This affects the ability of students to schedule appointments, and for staff to add availability for appointments or walk-ins. The relationship is hierarchical - college level off-times supersede individual center off times.
1. Log into Accudemia.
2. Click Administration.
3. Click Offtimes.
4. Use the drop down menu to choose the location to adjust. You can choose the college level, or an individual center. Changes at the college level will affect the center level for all centers.
5. Choose the mode to show. There are three options:
Semester Mode: shows the entire semester. Use this to set off-times that will remain the same throughout the semester, such as weekends or overnights.
Exceptions Only: shows a specific week within the semester. Use this to add off-times for specific dates and/or times within the semester.
Merged Mode: shows a combination of the semester mode and the exceptions only mode.
6. Choose the period to show. If in semester mode - choose the desired semester. If in exceptions only or merged modes - choose the desired week.
7. Click Apply Filters.
8. Click and drag over the time slots that you wish to mark as an off-time.
TIP: If you do not see all the times you need then you'll want to visit the Administration > Control Panel > General > (Select the College-level) > Calendars section. From there you can set the “Start Time” and “End Time” to the outliers needed for the schedules. This is what that looks like:
9. Choose the label for the block of time selected. You can choose from Offtime, Open or Cleared.
10. Click Save.
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