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            Module 4 - Sign In Stations in AccuCampus

            Module 4: Sign-In Stations

            Topic: Sign-In Stations

            1. Creating Sign-In Station
            2. Installing Sign-in Station
            3. How to Sign-in (Kiosk)
            4. How to Sign-in (QR/Barcode Scanning)
            5. How to Sign-In (Beacon)
            6. Who’s In Feature
            7. Session Logs
            8. Manually Creating Session Log
            9. Reports



            Sign-in Stations
            Within AccuCampus, sign-in stations can be created for any location or event.

            Creating a Sign-in Station

            The sign-in station doesn’t need to be installed immediately – it can be saved and installed on any browser on any device. In addition, sign-in stations can be associated with beacons. To create a sign-in station, follow these steps.

            From the Main Sidebar, hover over Center Visits.


            Click Sign-in Stations.


            Click Create New.


            Enter the Station Name. This is used to identify the sign-in station in the list of stations in AccuCampus. We recommend that this be specific and unique.


            Enter the Title – this is what will show to the user when they approach the sign-in station. It can be the same as the Station Name, or a different name if desired.


            Enter the Instructions – these will display to the user as they approach the sign-in station.


            Choose a Tracking ModeCenter Attendance is used for centers, departments, or other entities and allows users to select services, courses, advisors, etc. based on the settings below. Class Attendance is used for individual courses and signs in the user based on the schedule for the location.


            Choose a Sign-in/Out Mode from one of three options. A Multi-step Kiosk allows the user to select additional options once they sign-in. This could include course, service, staff member, etc. A Single-step Kiosk signs the user into a course or seminar based on the schedule of the location. A Manually Selected Kiosk allows the staff member to manually select a specific course or seminar and have multiple attendees sign-in.


            If desired, add an Admin Passcode. This will restrict the ability of a user with permission to change the event or quickly enroll users if they don’t have the passcode.


            If desired, set the following information to display on the sign-In station screen once a user signs-in. You can choose the length of time that the information will display.
            Show Visitor IDs – shows the user’s card number
            Show Visitor Names – shows the user’s name
            Show Visitor Photos – shows the user’s photo (if imported into AccuCampus)


            Choose the Location where the sign-in station will be used. If you are setting up a kiosk for a one-stop shop, you can choose multiple locations.


            If desired, Edit Settings for that location’s kiosk by clicking next to the location. A pop-up box will appear. This allows you to dictate which service, course and staff member selections are allowed. This is also where you would set staff load-balancing and allow users without an ID to sign-in.


            If desired, add a Survey to display upon sign-out. 


            If desired, enable a Beacon as the sign-in station. You must first create a Beacon Profile before enabling this feature.


            There are two options for saving the sign-in station. Save & Install Here – saves the sign-in station and displays it within the browser you are using once you log out of AccuCampus. Save without Installing – saves the sign-in station only. This allows you to create the sign-in station on one device, but deploy it on another device.



            Installing a Sign-in Station

            Once you have created a sign-in station, you can install it on any device through any browser. Click the Install Here button next to the sign-in station you wish to use and then log out of AccuCampus. The sign-in station will automatically display within the browser and can be used immediately. 



            Uninstalling a Sign-In Station

            To uninstall the sign-in station, click Login at the bottom of the screen, log into AccuCampus and navigate back to the Sign-In Stations page. You will then be able to click the Uninstall button at the top of the screen.






            How to Sign-in (Kiosk)
            Once the sign-in station is installed, users will be able to sign-in to the location either by swiping their ID cards through a card reader, or manually entering their ID numbers. Depending on the settings of the location and the sign-in station, they will navigate through a series of menus to choose the service they need, the course it’s associated with, the staff member they want to meet with, or the event that they are attending. 





             If a user has a schedule appointment, the system will automatically sign them into the appointment and they will not need to go through the menus.


            If a user has multiple roles, they will be asked which role they want to sign in with. This allows you to accurately track usage of the location.




            How to Sign-in (QR/Barcode Scanning)
            In order to sign-in a user with a QR or Barcode, you will first need to download the AccuCampus Mobile App. This feature is only available for event tracking.

            Open the AccuCampus App on your mobile device and sign-in.


            Click on the menu link on the top left.


            Under Seminars, click Track Attendance.


            Choose the Location for the event.
                

            Choose the Event that will be tracked.


            From the event screen, you are able to sign users in or out by either scanning a QR Code or Barcode or by manually typing in their card number.
                    

            To sign a user in by entering the card number, click on the keyboard symbol.
              

            To sign a user in by scanning a QR Code or Bar Code, click on the QR symbol.


            To change the event or the location, click on the gear symbol at the top of the screen.




            How to Sign-In (Beacon)
            Users can sign in to stations without having to log into a kiosk, this can be done directly from the AccuCampus app. 

            First open the AccuCampus app from your smartphone device. ( Note: The app is available from both the Apple and Android app store) 


            From the app home screen, left-hand side tap on the tri-bar to expand side menu. Scroll down and tap on Sign-in Station.
              

            Once you have selected Sign-in Station a list of available stations will appear. Select the sign-in station you wish to log into.(Note: In the upper right corner there is a 10-minute time interval for signing into a station)  


            Follow the onscreen prompts based on that station. A pop-up will appear asking you to confirm sign in. After you do, a message will appear on top confirming the sign-in was successful.


            To sign out, go back to the Sign-in Station page. A red arrow will now appear next to the station the student is signed into. Tap on the station.           


            A pop-up will appear asking you to confirm the sign-out. After you do, a message will appear confirming the sign-out was successful.



            Who’s In

            The Who’s In feature allows you to see all users currently signed in at a location and which location they are signed in to. You may also filter the record by location, and event and sort by first or last name.

            From the Main Sidebar, hover over Center Visits.


            Click Who’s In.
             

            Based on your permissions, a list of users who are currently signed in at your location, or at all locations will populate. From this screen, you can comment on a session log or sign a user out.




            Session Logs
            Session Logs are how center visits are recorded within AccuCampus. From the main session logs page, you are able to see all session logs for your location or all locations. Based on your permissions, you are able to manually create a log, or edit an existing log at any time, including after the visit has concluded and the log is closed. 

            From the Main Sidebar, hover over Center Visits.


            Click All Session Logs.
             

            A list of all session logs will populate. These logs can also be searched using the looking glass symbol on the right hand side of the screen.


            Create Log

            Session Logs are automatically created when a user signs in via a sign-in station; however, they can also be created manually. This is useful for those locations without sign-in stations, or for when a user forgets to sign-in. If you have the permissions, you will be able to update and add to session logs at any time, even once the session has ended.

            From the Main Sidebar, hover over Center Visits.


            Click All Session Logs.
             

            Click Create Log.


            Enter the User – this is the subject of the session log. If the user is unknown, it is still possible to create a Session Log. You will need to check User Unknown.


            Select the role the user should be Signed-In As. The role can either be Attendee or Staff.


            Select the user’s Role within the system.


            Select the Location where the log takes place.


            If applicable, select the Course/Seminar that the log is in reference to.


            If applicable, select the Service that the log is in reference to.


            Select the Staff that the user is meeting with.


            Add the In and Out times for the meeting. Remember to click the green plus button to save both the in and out swipes.


            Click Save Log.


            If desired, add Comments to the log. These can be kept private, or shared with the user.




            Reports
            To get to the reports related to Centers, from the Main Sidebar navigate to Center Visits > Reports. All reports can be filtered and most can be memorized, scheduled, and downloaded as CSV, Excel or PDF. From the individual report, you may also be able to create a User Group or assign/unassign tags to users.

            Location General Stats

            This report shows the general stats of a specific location. It can be filtered by a date range and a location. This report can only be viewed in the browser, no other features listed above apply.

            Student Attendance

            This report shows the session logs for a student. It can be filtered by date range, user, location and/or courses.

            Summary of Attendance

            This report gives you a summary of the number of non-unique students seen and their total time. It can be filtered by date range, group, role, specific user, location and/or course.

            Detailed Attendance

            This report provides detailed information about students and their attendance from their session logs. It can be filtered by date range, group, role, specific user, location, course/seminar, service, and/or staff member.

            Attendance by Instructor

            This report lists each instructor, the courses associated with that instructor and the students who signed-in to that course along with their sign-in information. It can be filtered by date range, group, instructor, role, specific attendee, location, course and/or service.

            Visits by Service

            This report lists each service along with the session log information for each student who accessed that service. It can be filtered by date range, group, role, specific attendee, location, service and/or course.

            New Visitors

            This report lists a user’s first visit. It can be filtered by group, role, specific user, location, course and/or service.

            Session Comments

            This report shows all comments associated with a session log. It can be filtered by date range, group, role, specific user, location, service, course, courses in subjects, staff member and/or professor/instructor.

            Staff Work Hours

            This report lists the sign-in and out time for each staff member. It can be filtered by date range, group, role, specific user and/or location.

            Users Helped by Staff

            This report lists the users helped by each staff member. It can be filtered by date range, group, role, specific user, staff member, location and service.

            Use of Services

            This report generates a list of services for each user as well as session log information for that visit. It can be filtered by date range, group, role, specific user, staff member, location and/or service.

            Sessions by Staff

            This report lists each staff member seen during the reporting session, along with the course and the users that were signed in for that specific session. It can be filtered by date range, group, staff member, role, location and/or service.

            Visits Detailed by Location

            This report lists each user that visited the location during the reporting period along with basic attendance information. It can be filtered by date range, group, role, specific user, staff member, location, service, course and/or courses in subjects.

            Visits by Staff Summary

            This report provides a summary of non-unique users seen and total time for each staff member during the reporting period. It can be filtered by date range, group, role, staff member, location, service, course and/or courses in subjects.

            Visits Executive Summary

            This report provides an executive summary of visits to a location, including number of open days, number of services offered, number of users served and total contact hours. It can be filtered by date range, group, staff member, location, service, course and/or courses in subjects.

            Zero Visits

            This report lists each user that didn’t visit your center during the reporting period. It can be filtered by date range, group, role, specific user, location and/or service.





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