MOVE IN SCHEDULE:
Monday, March 25: 1:00 PM – 7:00 PM
Tuesday, March 26: 8:00 AM – 3:30 PM
A
Welcome Reception will take place in the Exhibit Hall starting at 4:00 PM Pacific on Tuesday, so Exhibitors must be set up and ready by 3:30 PM.
MOVE OUT SCHEDULE:
Thursday, March 28: 3:30 PM – 10:00 PM
Exhibitors are not allowed to begin tearing down or moving out before 3:30 PM on Thursday, March 28, 2024. Move-outs or tear downs before 3:30 PM on Thursday, March 28, 2024, may result in Management no longer allowing the offending company to exhibit at the International Mass Timber Conference in future years. Exhibit space must be completely cleaned and exhibits cleared from the Oregon Convention Center by 10:00 PM Pacific on Thursday, March 28, 2024.
NOTE: Fern Expo and the Oregon Convention Center needs set up plans from any exhibitor with displays over 3,000 pounds. Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If exhibitors want a third party other than Fern Expo to help with set up of their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available first of January).
Related Articles
How do I get the Exhibitor Kit/Manual?
Carpet, electricity, phone lines, A/V equipment, additional furniture, labor and materials handling, and other needs are available at an additional charge through Fern Expo and the Oregon Convention Center via the Exhibitor Kit/Manual. There are a ...
What are the rules for unloading and setting up displays?
If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines. Exhibitors are allowed to set up their own booth display, but are not allowed ...
How do I ship booth and conference materials in advance?
If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit (available first of January) for more information on shipping to the Fern Expo warehouse. The Oregon Convention Center will not accept or ship exhibitor ...
What are the convention center's Exhibit Hall ceiling height and floor weight restrictions?
Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 365 lbs (166 kilograms) per square foot (.093 square meter). For displays approaching the floor weight rating, please submit a support ticket so we can coordinate with ...
Do I need insurance as an exhibitor at the conference?
Yes, you must have insurance coverage, as outlined in the Insurance section from the Exhibitor Contract that you signed when purchasing your exhibit space. See below. You do not need to mail proof of insurance to show management, but please bring ...