Anomalies can also be corrected by editing the relevant Work record. You can perform all the same functions as found on the Anomalies page in the Work record with additional actions for more complex amendments. Select the relevant Work record under the Day column or click on the Edit Work record button to open the full Work record for the relevant Employee. For example:
Shift details — displays information about the Shift the Employee worked on the day, what Anomalies have occurred and if the Work record has been authorised and checked. Certain fields can be edited such as the Shifts 'Standard hours' and a 'Reason' for the Anomaly in the Work record
Worked hours — displays details of the hours the Employee worked on the day recorded with individual Worked hours codes or categories. The panel also includes options to add Worked hours and Modify and Delete existing Worked hours.
Absence hours — displays details of any Absence hours on the day recorded with individual Absence codes or categories. The panel may also include options to add Absence hours, Modify and Delete existing Absence hours and Move to worked hours.
Clockings — displays details of any Clockings you made during the day. The panel may also include options to add a new Clocking and to View, Modify and Delete existing Clockings.
Additional payments — displays details of any specialised forms of payment you have received such as expenses. The panel also includes options to View, Modify and Delete existing Additional payments. See Additional payments panel in the Employee Self Service User manual for more details
Hours bands — displays details of all Worked and Absence hours for the day including the start and end times. This panel contains a table with a breakdown of the worked or absence hours as Hours bands. The following amendments can be made:
Add hours band — click the button to open the Add hours band pop-up:
Other panels that you may see are:
Note: by default, when editing a work record the 'Checked' box is selected within the Shift details panel. Once you have made the necessary changes, click Submit in the left-hand pane to save the changes and return to the updated Anomalies page. The Checked column at the right-hand end of the relevant Anomaly will display a tick and will be highlighted green. Authorised Anomalies will be removed from the list when you close the Anomalies page or click the Refresh button.
A number of actions are available from the left-hand pane in the Edit work records page:
Submit — submits any changes you make to the Work record
Cancel — cancels the Edit action and returns you to the Anomalies page. Any changes you have made to the Work record are discarded
Revert changes — this action is only displayed when you have made any changes to the Work record. It reverts the changes and returns you to the Edit work record page
Adjust clocking range — opens a pop-up to define the time range for Clockings to be displayed in the Work record
Change shift — this action can be used to change the Shift for the Work record
Summary — This displays a window which compares the current status of the Work record and the Work record with your changes applied side-by-side. The effects of any Work record Requests that have not yet been dealt with are also displayed
Miscellaneous — allows you to record any additional notes alongside the Employees Work record.
Rostered jobs — this action opens a pop-up window with details of any Hours bands that are pre-planned in the Shift the Employee worked on the day
Convert absence into worked hours — changes all absence Hours bands to worked Hours bands. A Worked hours pop-up opens. Select an Hours code from the drop-down list and click Submit . The Hours bands will be updated and all absence Hours bands will be replaced with worked Hours bands
Consolidate into a single absence code — click this button to change multiple periods of absence with different codes to a single absence code. An Absence hours pop-up opens. Select an Hours code from the drop-down list and click Submit . The Absence hours will be updated and all absence Hours bands will be replaced with single one with the selected code