Jobs are allocated in the Group planner by a Supervisor. Once you have opened the Group planner, you can choose which Employee (or group of employees) you want to view using the tools you normally would at the top of the page.
To add a job to a shift, select the shift in Group planner which will open the shift details on the right-hand side of the page. In the box showing the Shift details, click on the Jobs button to open the job menu.
In the Add job window, you can customise the details of the Job. You can designate the Start time, End time, and the TAS category for the job. If you have multiple TAS categories enabled, you will be able to set multiple options.
To edit an existing Job in a shift, navigate to the Jobs page. You can then click on any of the fields (like Start time) to bring up the Modify job window. On this window, you can update the Start and End times of the shift, change the TAS categories and Delete the job. Click Submit to confirm the changes:
If the shift is altered – in this example to start at 1100 – then the start time of the Job will also change to fit the new shift and extend the length of the Job to keep its original length. It will also keep the original gap between the start of the shift and the start of the Job. Using the example above, this will mean that there will not be enough time in the shift to complete both Jobs. TMS will prioritise the first chronological Job, and cut the final Job(s) short to compensate. If there is still enough time in the shift to complete both Jobs, then the second job will be extended accordingly:
In the example above, the shift has been changed to a 1100-1700 shift, and as a result each job has moved forward by two hours, and the initial one-hour gap has been preserved. The final job has been cut to accommodate the shorter shift. Had the shift been extended, the job would have followed suit.
This also works with the Change shift functionality – if you change the shift template to another pre-existing shift (such as changing a 0900 – 1700 shift to a 0600 – 1400 shift), the jobs will also alter themselves using the same logic as a manual shift change:
Similarly, this also works with the copying shifts functionality, which is done by holding the shift key while dragging. This will make a copy of the shift.