Removal of automatic deletion of Employees for the DA module

Removal of automatic deletion of Employees for the DA module

Prior to version, the Data Assurance module automatically ran a job on the Processor on a daily basis to delete Employees that had reached their Deletion date (the time period specified in the System preferences for WinTMS to remove the data of Employees that have been a leader for a set amount of time). This process was completed daily, unless a daily job had been manually set up on the Processor to delete Employees. 

Note: An issue was identified within the Data Assurance module that could cause the accidental deletion of Leavers, which prompted this change. For more information, please refer to the documentation for that issue (this can be found on the release page for version

With this version of TMS 8, the automatic job has been removed. Now, Employees will only be deleted if a job has been manually set up. A new log has been added to the System generation log for the Processor to indicate that there are no manual jobs:

Similarly, there is a new log that indicates that a DA module Deletion job has been processed:

    • Related Articles

    • Data Assurance Module - Identifying and preventing the accidental deletion of data (TMS versions and below)

      DA Module – Background information The TMS 8 Data assurance module is an optional module that allows you to ensure that your data is kept GDPR-compliant and Employees are deleted in a timely manner following an elapsed period of time in accordance ...
    • Password Expiry for Employees

      Password expiry was a feature only available for Supervisors in TMS 8. As of version, this functionality has been expanded to include Employees as well. This functionality works in largely the same way, where the Employee will be informed ...
    • Data Assurance Module videos

      Activating the Data Assurance Module Custom Data Retention Periods and Applying Them to Employees Delete Sensitive Data Delete Old Data Access Permissions Exports Maintenance Change Employee Data Field
    • Enrolling Employees with Enroller

      Employee enrolment records employee fingerprint templates for use with the clocking system. Note: You must add the employee to TMS before enrolling them. The Enroller displays a list of all employees visible to the logged-in user. Select the employee ...
    • Selecting Employees

      If the preference Use extended selection has been checked in the Selection options, you can define a range of Employees to view for the TMS Group functions by clicking on the extended Group drop-down list in the Supervisor toolbar. The Employee ...