If you are allowed to edit your Clock card, the Edit work record page is opened by clicking the Edit button of a Work record. This displays a series of collapsible panels for the sections of your Work records that you are allowed to view or modify.
Note: if a Work record has been locked by a Supervisor, you will be unable to modify the Work record and all fields will be read-only.
The following example shows the Edit work record page for an Employee on the 25th of February 2020. The Worked hours panel expanded:
Collapsed panels show the panel header with the panel name and a brief summary such as the total number of hours, clockings etc. Click on a panel header to expand or close it. The panels included in the previous example are:
Shift details — displays information about the Shift you worked on the day, with the option to edit certain fields if you are permitted to do so.
Worked hours — displays details of the hours you worked on the day recorded with individual Worked hours codes or categories. The panel may also include options to add Worked hours and Modify and Delete existing Worked hours.
Absence hours — displays details of any Absence hours on the day recorded with individual Absence codes or categories. The panel may also include options to add Absence hours, Modify and Delete existing Absence hours and Move to worked hours.
Clockings — displays details of any Clockings you made during the day. The panel may also include options to add a new Clocking and to View, Modify and Delete existing Clockings.
Additional payments — displays details of any specialised forms of payment you have received such as expenses. The panel may also include options to View, Modify and Delete existing Additional payments.
Hours bands — displays details of all Worked and Absence hours for the day including the start and end times. The panel may also include options to add Hours bands and Modify and Delete existing Hours bands.
Other panels that you may see are:
If there is no information to display for a panel, the expanded panel shows a message stating this. For example:
There are also a series of actions available from the left-hand navigation pane. These are: Submit, Cancel, Revert changes, Change shift, Summary, Miscellaneous, Rostered jobs, Convert absence into worked hours and Consolidate into a single absence code.
Note: Any change you make to your Work record may require approval from your Supervisor and so will automatically generate a Request. Work records with requested data changes are highlighted with a Request tag.
If you are allowed to edit your Clock card, the Edit work record page is opened by clicking the Edit button on a Work record. This opens the Edit work record page.
There are a series of actions available from the left-hand navigation pane, these vary depending on the information in and changes you make to your Work record. For example:
The possible actions include:
If you have access, the Edit button also has a drop-down list of Work record actions. For example:
You can click on the clockings to open a pop-up window to Modify a clocking and you can Add a clocking by clicking on 'Add clockings'.
Note: any changes made to clockings will not be saved, they will only be used to recalculate the work record.
Click Submit to proceed or Cancel to return to the unchanged Work record. This action causes TMS to re-calculate the Worked and Absence hours based your clockings. The Work record will be labelled as Draft for a preview, click the Submit button to accept the changes or you can click 'Delete draft' in the action drop-down list to return to your unchanged Work record. The Work record refreshes to show the updated details and a message is displayed at the top of the Clock card when the recalculation finishes.
Note: Any change you make to your Work record, including any resulting from the Apply calculations and Recalculate day actions, may require approval from your Supervisor and so will automatically generate a Request. Work records with Requests are highlighted with a Request tag in the Anomalies column.
The Shift details panel is accessed from the Edit button or by clicking on the day of your Work record in your Clock card. The name of the TMS shift is displayed in the Shift details panel header. Click the header to expand the panel.
The panel displays information about the Shift you worked on the day. For example:
Note: The details displayed are defined by your system administrator and so my be different from the example shown here.
The Shift details in the previous example include:
Any Anomalies for the Work record are displayed at the top of the panel, a 'Lateness' Anomaly is shown in the example.
You may be able to edit the Shift details. In the previous example, only the Standard hours and Reason fields can be edited. Any fields you are not allowed to edit have a grey background; a prohibition symbol is displayed when you hover your cursor over these fields. In the example the Checked, Shift, Shift times and Roster fields cannot be edited.
Make your changes and click Submit to refresh the Edit work record page or click Cancel to discard your changes. Any changes you make are highlighted with a Draft tag. For example:
Click Submit in the left-hand navigation pane to submit your changes to the Work record.
Note: Any change you make to your Shift details may require approval from your Supervisor and so will automatically generate a Request. Fields with requested data changes are highlighted with a Request tag.