MMP - File naming conventions for Collections

MMP - File naming conventions for Collections

Before you begin to scan and name files for your MMP collection(s), decide how you would like to name your files. This will ensure consistency, uniqueness in file names, and efficiency.

It is important to know the scope and details of the collection, prior to establishing a file naming convention. Take the size of the collection into account; the naming convention should allow for unique file names for each item.


  1. All filenames should be unique
  2. The file-naming schema should provide a logical sequence that can be easily identified and reproduced
  3. Use only alpha-numeric characters for both files and folders. Exceptions are dashes (-) and underscores (_)
  4. Do not use special characters. Examples include: / > < + = ^ { } [ ] #
  5. Use a three-character file extension (i.e. “.tif,” “.pdf”, etc.) at the end of each file name
  6. Do not use spaces in file/folder names — use underscores instead 
  7. All letters should be lower case (Some operating systems are case sensitive. Using lower case consistently prevents problems.)  Use leading zeros. When file names need numbering, use zeros as placeholders. Example: a collection of 900 items should be numbered: abc001.tif, abc002.tif, etc. This will facilitate proper sorting and file management 
  8. When dates are used, base the date on the MMP standards. Example: yyyymmdd, 20121030, or 2012_10_30 
  9. File names should contain necessary descriptive information, independent of their storage location. Examples: For a Helena Independent Record newspaper from February 13, 1910: hir1910_02_13_001.tif (Helena Independent Record; February 13, 1910 Page 1) hir1910_02_13_002.tif (Helena Independent Record; February 13, 1910 Page 2). 

Naming tips:

File pages will be alpha-numerically sorted.
Herald, April 1, 1900 (folder name)
0001_Title page.tif
Will appear in the navigation pane as: Daily Herald April 1, 1900
Title Page
Page 1
MMP Images File Naming Sample:


Sources referred to:

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