6.6 Notes fields (5XX)
Fields like the 505 (Contents note) and 520 (Summary) are encouraged. All local notes should go at the item level.
Types of 5XX notes are too numerous to list here however the following are examples of titles within the Catalog that can be referred to for as guides for proper formatting:
EXAMPLES:
General Note: 500 _ _ Summary adapted from back cover.
Bibliography Note: 504 _ _ Includes bibliographic references (p. 574-581) and index.
Contents Note: 505 0 _ Belton Chalet (West Glacier) -- Boulder Hot Springs Resort (Polaris) […]
Summary Note: 520 _ _ Covering the communities of: Denton, Fergus County, Geraldine, […]
Accelerated Reader Note: 526 0 _ Accelerated Reader AR|bMG|4.6|d5.0|z11
Award note: 586 _ _ Newbery Medal, 1978.
6.7 ISBN Numbers (020 tag)
The 020 field contains ISBNs that refer to the specific version of the title in the subfield a. This field is repeatable and will often have at least 2 fields for the ISBN-10 and ISBN-13. In some cases there will be additional 020, beginning with a subfield z, that references other versions of the same title (e.g. audiobook version, large print version). You should not remove ISBNs in the subfield z as they are not indexed.
As a rule, do not add additional ISBNs to a bib. This can create overlay and merging problems when new libraries are added. If you feel you need the ISBN that exactly matches your particular copy, put it in the holdings information for your item. If you encounter an ISBN for a different format in the record for your title do not remove the ISBN. Please edit the field by adding a |z before the other format’s ISBN.
An exception to the above is for serial records such as travel books and almanacs or multi-volume records such as manga. You may add an ISBN to serial bib records for a specific volume you add if this is advantageous to users or collection development; you should add an ISBN for multi-volume sets if missing. If you are unsure whether or not you need to add an ISBN to serial/series/multi-part works titles please refer to the flow chart below and the one in
section 7.0.1. Any series/serial/multi-part work where the titles share a bib record may have ISBNs added. If titles are on their own bib record then do not add ISBNs for one title to the record for another title.
If additional subject headings are needed on the bib record, please attempt to find and use authorized subject headings. Try to locate the subject heading in another record with similar subject matter, then copy and paste it into the bib you want to enhance. If you cannot find the exact heading you want to use, try to follow the example of an established heading from another bib record. Established headings are generally underlined when displaying a bib record. Headings that have yet to be established usually are followed by the word Unauthorized.
The following subject headings can be added to bib records for works created or performed by Montana residents.
650 _0 Authors, American|zMontana.
650 _0 Poets, American|zMontana.
650 _0 Musicians|zMontana.
650 _0 Musical groups|zMontana.
650 _0 Actors and actresses|zMontana.
For stories that take place in Montana use:
651 _0 Montana|vFiction.
Please use the following guidelines to determine if the author or performer qualifies as a “Montana Author”
- Currently lives in Montana
- Born and raised in Montana
- Wrote the book while living in Montana
- Lived in Montana for a substantial length of time.
6.10 Study Programs & Reading and interest levels/Accelerated Reader, Reading Counts, Lexiles
Study Programs - 526
Study Program information is universally applicable to the title and can be added in a 526 Study Program Information field. For consistent records throughout the catalog, please enter Accelerated Reader or other reading program information as follows:
526 0_ |a Program Name |b Interest level |c Reading level |d Title point level.
EXAMPLES:
526 0_
Accelerated Reader|bMG|c4.4|d5.0.
526 0_
Reading Counts|B6-8|c5.2|d7.0.
Accelerated Reader (AR) information or other reading program information that is specific to your library can be added as an item level public note.
Reading and Interest Levels (Target Audiences) - 521
The 521 field allows display of target audience information supplied by the Lexile program, Accelerated Reader, Reading Counts, and other reading programs. Lexile information and most Accelerated Reading and Reading Counts information are universally applicable to printed materials and so can be added in 521 Target Audience fields. In many instances, MARC records downloaded into the catalog will already include one or more 521 fields (multiple 521 fields are allowable).
For
Lexile, please enter the Lexile Measure in subfield a, and indicate Lexile as the source in subfield b.
EXAMPLE:
521 8_
770|bLexile
For Accelerated Reader and Reading Counts, options exist to display Reading Grade Level and/or Interest Age Level. Please enter the Reading Grade or Interest Age level in subfield a, then indicate Accelerated Reader as the source in subfield b. You can have a separate 521 field for Reading Grade Level and for Interest Age Level.