Using the Paper 4473 Transfer Transaction

Using the Paper 4473 Transfer Transaction

This transaction should be used by an FFL to record the Disposition of firearms to a non-licensee when a Form 4473 is required.

Paper 4473 Transfer

Manual Entry

  1. Under the Standard Transactions heading, select 4473 Transfer, or, from any other screen click on Standard Transactions, and select 4473 Transfer
  2. Prior to entering any information, verify the correct A&D Book is displayed in the Acquire to FFL/A&D field
  3. Select the date of Disposition in the Physical Date field.  You may manually type in the date, or click the calendar icon and select the date.  This is the date that will write to the A&D Book for the Disposition date.  This date must equal the date the firearms were physically transferred, not the date which the User is performing the transaction
  4. Enter the quantity of firearms to be transferred in the Pre Count field.  If the quantity does not match the quantity of Serial Numbers added to the Transaction List, the transaction will not proceed.  The Pre Count field may be modified at any time while in the transaction
  5. Enter the Transferees' Information in the Ship/Dispose To section.  We recommend filling in all fields, however, these are the minimum required fields:
    1. Name
    2. Address
    3. City
    4. State
    5. Zip
  6. Enter the Serial Number of the firearms to be transferred.  This may be done one at a time using the instructions below:
    1. Enter the serial number into the Serial Number field, then enter the serial number into the Confirm Serial Number field. The original Serial number field will be hidden.
    2. Click Add Firearm.  This will add the Serial Number to the Transaction List to the right.
  7. Review the Serial Numbers in your Transaction List, the Firearm Details, and Physical Date prior to posting to the A&D book to ensure the accuracy of data.
  8. Once all information has been validated, click Save. This will process the Serial Number Disposition and post the Dispositions to the A&D Book.

Potential Multiple Sales Detected

If the system detects potential multiple handgun transfers, Users will be automatically routed to complete ATF Form 3310.4.  By default, the potential multiple handgun transfers detected screen will display with the following columns:
  1. Select to Report - Click checkbox next to transaction to include in ATF Form 3310.4 to be generated
  2. Date of Disposition - Displays date transaction occurred
  3. Reported - Indicates if transaction has previously been included in a system-generated ATF Form 3310.4
  4. Date of Report - Displays date of previously system-generated ATF Form 3310.4, if applicable
  5. Disposition Name - Displays name of non-licensee that received firearm transfer
  6. ID Number - Displays ID number, if available, for non-licensee that received firearm transfer
  7. Street Number & Address - Displays physical address for non-licensee that received firearm transfer
  8. City - Displays city for non-licensee that received firearm transfer
  9. State - Displays state for non-licensee that received firearm transfer
  10. Zip - Displays zip for non-licensee that received firearm transfer
  11. Type - Displays Type of firearm transferred
  12. Manufacturer - Displays Manufacturer of transferred firearm
  13. Model - Displays Model of transferred firearm
  14. Serial Number - Displays Serial Number of transferred firearm
  15. FFL/Bound Book - Displays FFL and Bound Book Name associated with transfer
Review transactions displayed and click the checkbox next to sales to be included on the ATF Form 3310.4 to be generated.  Once selected, click Generate Form 3310.4. If none of the listed transactions are reportable, click Exit.

If Generate Form 3310.4 is selected, the ATF Form 3310.4 User Input screen will now display. Users may click See Instructions at any time to view the instructions for the form. Clicking See Instructions again will hide the instructions from display.
All questions/item numbers displayed correspond to the question/item numbers on the associated ATF Form 3310.4. Information will be automatically populated from the 4473, the following information will need to be filled in:
  1. 2d. If you sold these firearms at a gun show or other qualifying event, identify the event and provide a complete address of that event (if applicable)
  2. 13. If the buyer of the firearms listed in item 4 is a person authorized to act on behalf of a corporation, company, association, or other such business entity, you must complete this question (if applicable)
  3. 14b. Date Copy 2 was Forwarded to Agency (Required)
  4. 15. Additional Information Relating to the Transfer (if applicable)
  5. 16. Name of Employee Filling Out This Form (Required)
  6. Date (Required)
Click Generate Form 3310.4 to generate the PDF of the ATF Form 3310.4. Federal Firearms Licensees (FFLs) must use ATF Form 3310.4 to report all transactions, no later than the close of business on the day that the multiple sale or other disposition occurs, in which an unlicensed person acquired any combination of two or more pistols or revolvers totaling two or more at one time or during five consecutive business days.

Performing Exempt Transfers Using Upload Transactions

The following instructions will show the steps for using the Upload Transactions Transaction to perform Exempt Transfer operations in bulk.  You will first need to click Upload Transactions under the Standard Transactions heading, select which eBound Book to upload the transactions to, then select Receive to bring up the link to the Acquire or Dispose Template.  Download the template, then follow the instructions below.

Note: This transaction requires the 4473 Transfer Template

Using the 4473 Transfer Template, fill in the following data fields:

  1. Item No./SKU - Required
  2. Importer (if applicable)
  3. Manufacturer - Required
  4. Country of Manufacture (only required if Importer was indicated)
  5. Model - Required
  6. Caliber/Gauge - Required
  7. Required for 3310.12 Tracking and/or Reporting (Must be selected from available options)
  8. Type - Required (Must be selected from available options)
  9. Serial Number - Required
  10. Disposition Date - Required MM/DD/YYYY format
  11. Disposition First Name
  12. Disposition Middle Name
  13. Disposition Last Name
  14. Disposed to 4473 Number
  15. Disposed Address Must match premises address as indicated on ATF issued License or Form
  16. Disposed City Must match premises address as indicated on ATF issued License or Form
  17. Disposed State Must match premises address as indicated on ATF issued License or Form
  18. Disposed Zip Must match premises address as indicated on ATF issued License or Form
  19. Disposed Country Must match premises address as indicated on ATF issued License or Form
THE FOLLOWING FIELDS MUST BE LEFT BLANK:
  1. Disposed to FFL
The Notes field is available for any notes related to the serialized items.

Once the template has been filled out with the above information, the file can be uploaded using the steps below.

Uploading 4473 Transfer Transactions

  1. Click Upload Transactions under the Standard Transactions heading, or, from any other screen click on Standard Transactions, and select Upload Transactions from the dropdown menu.
  2. Under the heading Select Bound Book to Upload Transactions, select the eBound Book to which you would like to post the transactions.
  3. Under the heading Select Transaction Type to Upload, select 4473 Transfer.
  4. Select the Choose File button, the select the file that was filled out using the transaction data above.
  5. Click Upload to execute the data upload. Do not refresh the page. Once data upload is complete, the page will refresh and repopulate Exempt Transfer Upload History area.
The Upload History area contains the following information regarding data upload(s):
  1. Date/Time: Date and time of processing of data upload
  2. File Name: Name of file processed for data upload.
  3. Acquisitions: Count of rows of data successfully posted as acquisitions to the selected eBound book
  4. Dispositions: Count of rows of data successfully posted as dispositions to the selected eBound book 
  5. Errors: Count of rows of data not processed via the upload due to errors
  6. Results: Click to view exact results for data upload by row

Export Results of 4473 Transfer Transaction Uploads

  1. Click Upload Transactions under the Standard Transactions heading, or, from any other screen click on Standard Transactions, and select Upload Transactions from the dropdown menu.
  2. Under the heading Select Bound Book to Upload Transactions, select the eBound Book that your recent transactions were uploaded to.
  3. Under the heading Select Transaction Type to Upload, select 4473 Transfer.
  4. The Upload Transaction screen will update and display the results for historic data uploads. Click the Results button next to the specific upload you wish to view the results of.
  5. Upload results will download as CSV export file.

If any data fields (e.g. Serial Number, Zip Code) in the report contain leading zeroes (e.g., 001, 00900ADE, etc.), simply double clicking the file to open in most spreadsheet programs will drop those leading zeroes. This is a function of data in the spreadsheet program, not Orchid eBound Book. To avoid losing the leading 0's in Microsoft® Excel®, follow the steps below:
  1. Open Microsoft® Excel®.
  2. Open the Text Import Wizard.
  3. When the dialog box opens prompting the User to select the file to import, select the .csv file of the eBound Book export.
  4. Select the Delimited radio button. Click Next.
  5. In the Delimiters list, deselect the default delimiter (if applicable), and select Comma. Click Next.
  6. In the screen which prompts the User to select the data format of each column, select the Serial Number column and click the Text radio button to format Serial Numbers as text.
  7. Click Finish.
Other spreadsheet programs will require different steps, please research these steps BEFORE opening the file in your program.

The 4473Transfer Results file will contain the Import information as provided in the data upload document, as well as a Results column to indicate the results of the upload.  If the data was rejected, the specific reason will be listed in the Results column.



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