Webinar Setup
Password: 6505Riverside
Click on ‘Webinars’ in the left panel
Click ‘Schedule a Webinar’
Under ‘Topic’, name your webinar
Include an optional description if desired
Input the date and time
Input the duration
Under ‘Registration’, check ‘Required’
Under ‘Video’, make sure both are ‘Off’
Under ‘Audio’, check ‘Both’
Under ‘Webinar Options’, check the following:
Q&A
Enable Practice Session
Record the webinar automatically
On the local computer
Add your work email as the ‘Alternate Host’
Click ‘Schedule Webinar’
Once the webinar is loaded, you have some additional options when you scroll to the bottom of the page including:
Click the blue ‘Edit’ button to the right of the ‘Invite Panelists’ section
Add the trainer name(s) and email address(es)
Add ‘RIHS Technical Assistant’ and the tech assistant’s SDSU email
NOTE, in order to prevent the trainer from starting the webinar prior to your Live date, you may want to wait until two weeks before the webinar to add their name and email address. Once the initial invitation is sent, you can go back to this section and click ‘Resend’, which will send another copy of the login information to the trainer (do this as a courtesy the day before or day-of to both the trainer and tech assistant)
Enter a poll name if you like (they will be automatically numbered)
Add your poll question and answer choices
Add as many questions per poll that you want
If you are only asking one question per instance, then create a new poll for each question
Select ‘Attendee Report’
Find your webinar using the date range or webinar id and click ‘Filter’ or ‘Search’ respectively
Check your webinar
Choose additional features like “Summary info” and “Sort the attendee…” if desired
Click ‘Generate CSV Report’
Once your report is downloaded, open the sheet
Scroll to the Attendee section
Expand cells ‘G’ (Join time) and ‘H’ (Leave time)
Using the fill color, go through and mark all individuals that were in attendance for the proper time (missing no more than 5-minutes) in GREEN, mark all others in RED NOTE: attendees may log off and log back on. In this case, add all times they were logged on to ensure attendance status.
Update the attendance in the LMS or send the completed report to the RIHS Admin Assistant in charge of completing attendance