How to use the Invoices Due feature in Focus

How to use the Invoices Due feature in Focus

Summary

The Invoices Due feature gives users with both Solatech 4.2 Fabrication software and a Solatech Focus site the ability to track outstanding Invoices from their Focus Accounts (Dealers).   The Invoices Due feature also allows a Focus Site Administrator (SA) to set credit limits for each Account (Dealer), and insure that orders cannot be sent from Focus to the factory if the credit limit has been surpassed.  This feature is not available to all users.

Instructions to enable Invoices Due

  • Login as a Site Administrator who can manage credit limits,.  
  • Click on the Admin tab at the top of the Focus site
  • Click on Accounts on the sub-menu
  • Click on one Account to open up the Account Page
  • You will see a section called Credit Limit
  • Place a check mark to the left of Enable invoices due
  • Enter an amount in the Credit limit field
  • Click the Update button

  • Repeat for all other Accounts

How to Use the Invoices Due Feature

  • Login as a Site Administrator who can manage credit limits. 
  • Click on the Admin tab
  • Click on Invoices from the sub-menu
  • On the Invoices page, you can see a list of invoices for all accounts, along with their status


  • You may use the filters at the top of the page to view by Account
  • You may also filter on:  Unpaid Invoices, Paid Invoices or Canceled Invoices
  • Date range filters may also be used
  • Only a Site Administrator who can manage credit limits can update the invoices
  • To change the status of an invoice, click on the Update button
  • Invoices may be either Unpaid, Paid or Canceled
  • Make a selection and then click on the Update button to save the change
  • Data from this page may be exported by using the Export button


Note:  Although the Invoice # shown on this screen is the same as the PO number for the order, and includes a hyperlink to the PO, changes made by an account to a PO will NOT effect the Invoices page.   The only way an invoice may be marked as Paid, Unpaid or Cancelled is from the Invoices page, by a Site Administrator who can manage credit limits. 

Note: Secondary SA's who do not have the privilege to manage credit limits will be able to view the Invoices page.  They will not be able to change the status on invoices for any account, nor will they be able to access the credit limit field for any account. 

How to view total unpaid balances for an Account

  • Logged in as a Site Administrator, click on the Admin tab
  • Click on Accounts
  • Click on the Account you wish to view
  • The Credit Limit section will show the Current Balance for the account


 How Accounts can use the Invoices Due feature

  • Each account will have one (or more) Account Administrators (AA).  The AA will log in to the Focus site and click on the Admin tab
  • They will see a new sub-section, Invoices
  • The AA Invoices screen allows them to:
    • View their account's credit  limit and current balance
    • View and filter invoices by status and/or by date range


A few things to remember: 

  • An AA cannot change the status of invoices.  
  • If  the AA or a Sales Rep for the account tries to place an order that will put them over their specified credit limit, a message will appear at the top of the page, alerting them that they do not have enough remaining credit to place the order. The order will not be sent until a Site Administrator either marks invoice(s) as paid or the Account's Credit Limit is raised by the Site Administrator.

Related Articles:

  • User Security in Solatech Focus

Applies To: 

  • Solatech Focus

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