Gating or Grounding Restrictions

ARTICLE: Gating or Grounding Restrictions

Gating and Grounding procedures allow for flexibility on how students can be restricted in REACH.
The Restrictions Modal is used to implement your Gating or Grounding rules. This modal allows you to select between a number of restriction options which can be applied in combination or individually.



Using the Restrictions Modal to apply Gating or Grounding rules allows you to prevent students from completing the following transactions in REACH:

Submit Leave requests
Prevent students from submitting leave request forms.

SISO to Off campus
Prevent students from signing out to any off campus locations from the kiosk screen or their mobile device.

SISO to On Campus
Prevent students from signing out to any on campus locations from the Kiosk screen or their mobile device. ...

SISO to Leave events
Prevent sign out to any Approved Events. ...

Sign up to Events
Prevent student from registering to participate in recreation events generated through the REACH Events manager.


Staff and Parents can override restrictions

Restrictions apply to student accounts and student kiosk screens.   Staff can override these restrictions through their staff account and, in the case of submitting leave requests, parents are still able to submit leave.

Gated Symbol displayed

When a student is Gated or Grounded symbols will appear to identify this for staff.

  1. The Restrictions icon on the student’s sidebar profile will turn red
  2. A restrictions icon will appear on the student’s image in the Kiosk screen




How to access the Restrictions Modal

Applying Gating or Grounding restrictions is done using the Restrictions modal which can be activated from two places;

  1. By clicking the restrictions symbol on the student sidebar, or
  2. By clicking on the Gating field in the student’s profile (Security tab)




Determine which staff can access the Restrictions Modal

You can control which staff members are permitted to apply restrictions to students in the Accessibility settings of your user profiles. 

The permission can be applied to an entire role type (eg: House Supervisors) by setting the Base Security Permission for the Role it can be managed on an individual user’s profile through their personal Accessibility settings.

The specific setting is in the People Management Permission Settings

·         Can the user activate Boarder Restrictions (EDIT RESTRICTIONS)


How to use the Restrictions Modal to Gate or Ground students

Gating or Grounding students is done on the Restrictions Modal which allows you to apply multiple restrictions in combination or individually depending on the protocols that you implement in your operations.

There are 4 sections to the Restrictions Modal



  1. Restrictions
    Applying your dates and restriction types
  2. General Notes
    The note that is saved as part of the pastoral record on the student’s profile. This note is also the note that will be shared with students, parents and staff.  
  3. Notifications
    Who you send the General Notes message to
  4. Gating History
    A view of the restrictions history for the student

  1. Restrictions Tab - Applying your restrictions

The Restrictions Tab provides the range of restrictions that you have available to implement. It will also display and current restrictions that may already be in place.



  1.  Set the Date Range for the restriction that you want to apply.
    Note that leaving the end time blank will implement an indefinite restriction with no expiry time.  

  2. Select which restrictions you want to apply the Date-Time Range to using the selection boxes. Selected item fields will turn white when selected.
    Note that any existing restrictions will already appear in the display screen however you can select an existing restriction and apply your current Date-Time range the existing restriction in order to extend it or replace it.  
  3. Apply the Date-Time range set by clicking on the Row Arrow for the restrictions that you want to apply.
     
  4. Provide a quick Reference note if you want to have a quick reference for the action.
    The quick reference note is not the note message that will be shared with the student, parents and staff.   This note is for quick reference in case you or other staff open the Restrictions Modal before it expires, allowing your to quickly understand why the restriction was applied without having to reference the restriction pastoral record.
You will APPLY the restriction from this screen also once your Note and Notifications settings have been set.

  2. General Note Tab – Prepare the note to be recorded

The General Note tab is the note that will be recorded with the Pastoral record for the restriction being applied.   It is also the note that will be shared with the student by default and with parents or staff by selection.

Details of the restriction date and timeframe will also form part of this note that is recorded and published to the designated recipients.




  3.   Notifications Tab – Set who will be notified

Students will be notified of any restrictions being applied by default however you also have the option to include notification to the Parents of the student and any staff members that you would like to directly inform about the restriction being placed.

The note that will be shared with these recipients in the contents of the General Note tab.




  4.  History Tab – View the restrictions history of a student

The History tab will display the restrictions history of a student for quick review. This can often be useful when applying new restrictions to view and understand why previous restrictions have been applied, or why previous restrictions may have been applied.

You can also view a student’s restriction history by searching for restriction category pastoral notes in their profile or by producing a Pastoral Records Report in your Reporting - Instant reports menu.



When you have completed entering all of the relevant data for your restriction you can apply the restriction by selecting the Apply Restriction button on the Restrictions Tab.



    • Related Articles

    • ARTICLE: Leave Types Configuration

      Go To:  System Configuration > Leave Types The Leave Type configuration is one of the most important structural settings in Reach. Here, Leave Types are created, cloned and all settings are managed. Also, you can control whether you wish to make ...
    • ARTICLE: General System Configuration

      General System Configurations Items in System Configuration > General, are the base settings of primary elements within REACH that apply across all modules.  There are 33 actionable general settings that can be changed to suit preferences within your ...
    • ARTICLE: Reach Events

      Reach Events is an efficient management tool for organising, sharing and managing recreation activities, excursions or events being held by your school.   Integrate with your Reach database Reach Events provides a seamless integration with your Reach ...
    • ARTICLE: System Configuration - General Settings

      Items in the General Configuration relate to the primary settings that apply across all modules in Reach.  School Name The school name is displayed in the top left-hand corner of REACH and is also used throughout all of your correspondence and ...
    • ARTICLE: How To Set IP Network Restrictions

      How to set IP Network Restrictions for your Reach Portal  Overview This document serves to explain how to implement network restrictions that can influence student behaviour in Reach. It is designed to explain how it works and what you need in order ...