Controlling Staff access to medical information and medications
member access to medications and to administering medications is
controlled by the user's Base Security Settings in REACH Infinity, the
access control manager for REACH users in your System Configuration. The
Medical access Base Security settings will determine what each staff
member can access, edit and control. These profiles are set by User
Role however they can also be maintained at the individual user level if
a user's access profile needs to vary from other staff members in the
same role type. You can refer to section 11.07 of the REACH User Guide
for more details about User Access Control.
Go to System Configuration > Infinity Access Control > User Role > Base Security Settings > Permissions > Medical
The five Base Security settings which control access to medications
can be found in the Medical section of the user's Base Security
Settings. You can set the following controls to Yes or No;
Med_Create controls whether the user is able to create medications in your medications register.
Med_Edit controls whether a user is able to edit medications on your medications register.
Med_Assign determines whether a user is able to allocate or prescribe PMOs to students.
Med_Cat_Assign determines whether a user is able to set other users' permissions in regards to administering medications.
Med_Cat_Administer determines whether a user is able to administer medications to students.
Permission to medicate requires dual settings
medications is a critically important activity which exposes your
school to risk. For this reason there is a requirement for two setting
to be managed by approved staff before staff members can be permitted
to medicate students.
- Set the Base Security Setting to allow administering medications
The Med_Cat_Administer setting in the Base Security settings of a staff member's profile must be set to [Yes]. This setting determines whether a user is permitted to administer medications. Setting Base Security settings for users is restricted to users who have access to the System Configuration section of REACH or to the Permissions tab in the People Management module.
- Approved Dispensing Categories of medicineWhen a staff member has been permitted to administer medications to students, the Dispensing tab will be displayed in their Personal Profile (Medical tab). The medication categories that they are permitted to administer to students needs to be set individually for each permitted staff member. You cannot bulk allocate dispensing category permissions for staff. This is a security control procedure that can only be managed on an individual basis.
Control which medications staff can administer
Staff are permitted to administer medications to students if their [Med_Cat_Adminis] setting is set to [Yes] in
their Base Security setting. For these staff you are required to set
the categories of medication that each staff member is permitted to
Setting the medication
categories that a staff member can administer is done in the Medical tab
of each staff member's personal profile. If a staff member is permitted
to administer medications then the Dispensary sub tab will contain the
list of Medication Categories that are available for administering.
Setting permissions to administer a category of medication will enable
dispensing of all medications in that category by the staff member.
Go to Staff Personal Profile > Medical Tab > Dispensary