Using Calendly

Using Calendly

Calendly is a web-based tool that UpTurnships uses to schedule interviews with students. It uses individuals' calendars to determine availability and schedule time for students to meet with interviewers. It is entirely web-based and doesn't require software to be installed. However, it does require that your calendar be set up a certain way. Login to Calendly here: https://calendly.com/login.
We use Calendly to schedule team events for UpTurnships, but you will also have access to a Personal link that you can use to schedule other meetings. We recommend this while you are interviewing because that will ensure meetings get added to your calendar immediately, and therefore your calendar is up to date. 

Setting Up Calendly

Before you can set up your Calendly account, you need to receive an invitation. If you already have an account, it will not replace your existing account, but will allow UpTurnships to add you to our Interview team. 

Step 1: Receive Invitation

You will receive an invitation via email that is similar to the one in the below screenshot. To accept, use the button in the email. 

Note: If you haven't received an invitation, but need one, please submit a ticket on this support site.

Step 2: Create your Account

If you receive your email in Gmail, it will offer you to use your Google Account to access the application. If you prefer to set a password, use the link below in the screenshot.

Without using Gmail: 

Step 3: Authorize Calendly to Use Your Calendar of Choice

The exact instructions for this stage will differ depending upon your calendar choice. 

Step 4: Watch the Introduction Video

The video shows how you can use Calendly for your personal "events." The process is slightly different for our team scheduling, but the syncing with your calendar is the same, and we recommend using it for scheduling your personal meetings while interviewing with UpTurnships. (You may also like it and want to continue using it)

Step 5: Ensure your Calendar is Syncing

It is important that your calendar is accurately syncing with Calendly so that interviewees get scheduled accurately. Block off some time on your calendar, then check your personal link to ensure that time cannot be booked when you are marked as busy. 

Login to Calendly

Use can login to Calendly at this link: https://calendly.com/login

Reschedule Event

If you already know your invitee's availability, the quickest way to reschedule is directly on your Dashboard. Find the event, and click "Reschedule." 

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Once you choose and confirm a new time, both you and your invitee will be notified of the new event. 

If you don't know your invitee's availability, you can cancel the original event and re-share your Calendly link, so they can name the most convenient time.

If your invitee needs to reschedule, use the "Reschedule" button in their confirmation email:



Additional Resources: 

Calendly has an excellent knowledge base. You can access it here: https://help.calendly.com