Recent Topics
CMS Improvements implemented
Announcing changes to the CMS that have been implemented and also reflected in the Manuals on the Helpdesk if you need more information. Filter > ability to include/exclude Deaccessioned items Bookmarked queries > easy to find location to save your frequently
Please Note: Helpdesk will only be monitored Tuesday and Wednesday next week.
A long weekend is upon us! Wishing the whole VC community a safe and restful Queen's Birthday. With the public holiday on Monday and several members of the VC team out of the office to attend AMaGA's national conference in Perth, our helpdesk will be
Website was down for a little while but is back now! Apologies for any inconvenience
Site is up and running.
VC Day - Tickets now on Sale!
Our favourite day of the year is nearly here! We're pleased to announce that tickets for Victorian Collections Day 2022 are now available via the AMaGA Victoria website. Given that we've been unable to gather in person in 2020 and 2021, this year we
Save the Date! Victorian Collections Day
We are excited to announce VC Day will be an in-person event at a fascinating historic Melbourne city location with high ceilings and lots of room. We will be announcing the program and speakers in the coming weeks but please, save the date! Tuesday 28th
Acquisitions
Since I began using Victorian Collections, I have known that the fields on the Acquisitions page are not viewable in a Public view of a record. Apropos of this, when I arrived at our archive today I was met with an angry.question from a donor as to why
Researching the origins of brass band music
I'm starting this discussion to share useful resources when tracing the origins of Brass Band music. I have found information to be scarce online but perhaps there are other locations where this information can be sourced (such as libraries).
Public Searching within an Organisations Collection
I find it so frustrating that only 3 records are available when searching withing an organisations collection (public view). I often have over 100 items to scroll through and having to click through 3 at a time is not only time consuming, but physically
Scanning & Digitising
I wanted to open up a wide ranging discussion about scanning and digitising to which you might like to contribute. At the 2021 Victorian Collections Day, Maxine Holden provided a session on digitisation. Based on this I had a subsequent discussion with
Searching VC from Historical Society's website
I am from the Port Melbourne Historical and Preservation Society (PMHPS). I would like to include the ability to search our collection in VC directly from the PMHPS website. Has anyone done anything like this or know how it could be done? The best I
NOTICE: Scheduled Maintenance - Thursday morning 7.30am - 9.00am
We will be running some system maintenance on Thursday morning (23rd September) and wanted make you keen cataloguers aware that both the CMS and website will be having some downtime between 7.30am - 9.00am. Normal operations will resume after this,
VC Day online presentation Tuesday 7th September
Our VC Day will still be THREADING-CONNECTIONS-COLLECTIONS but has had to change to an online event. Our regional colleagues are still encouraged to plan a visit to our intended hosts, the National Wool Museum in Geelong, but would like you to join us
NOTICE: Scheduled Maintenance - Friday 7.30am - 9.00am
We will be running some system maintenance on Friday morning (18th June) and wanted make you keen cataloguers aware that both the CMS and website will be having some downtime between 7.30am - 9.00am. Normal operations will resume after this, thank
NOTICE: Scheduled Maintenance - tonight 6.30 - 7.30pm
We will be running some system maintenance this evening and wanted make you keen cataloguers aware that both the CMS and website will be having some downtime between 6.30pm - 7.30pm. Normal operations will resume after this, thank you.
Archive Record Template
Dear colleagues I am the 'archivist' of the Kew Historical Society, and manage a collection of which archives is a part. I had to admit that when using the new Archive Record Template, it has required me to learn a lot about archives that I didn't know. I've found the following document produced by the National Library of Australia quite useful in understanding key concepts unpinning archives. 'Preserving Australia's Documentary Heritage: A starter kit for community groups'. <https://www.nla.gov.au/sites/default/files/starterkitcommunity.pdf>.
Search results on Victorian Collections
Dear Forum Members I hope this post doesn't sound like carping as I know that the new VC is still in the development phase. However, while there are many improvements in the search capability of Victorian Collections, there are a number of aspects that
Public Searching with an Organisation
Hi everyone, I've been trying to do a public search within my organisation via the new CMS. Has anyone worked out how to do it yet? I often abswer enquiries by sending the url of a public search I have conducted, but at the moment I can only search all
The new VC Cataloguing Manual has arrived!
We're pleased to announce that the comprehensive Victorian Collections User Manual is now available! We're providing you with a few options so that your copy of the Manual is best suited to the collection you manage: If you have a mixed collection, with
Resources for new members
Question or discussion? I have recently admitted a new cataloguer to our group and was looking in the knowledge base for a general introduction to cataloguing using the new VCMS. Does anyone have any recommendations about suitable resources to provide an introduction and overview? Normally I would offer face-to-face training but this is not possible now. Robert
Welcome to the VC Community Forum!
Welcome to your VC Community Forum! One of the strengths of Victorian Collections has always been the community that supports it. Now we're providing a space for our users to interact, problem-solve and share that support with one another. If you're looking for answers, want to share a great resource or looking for advice on broader collection management issues, this forum is your go-to place for solutions and inspiration. LEARN TOGETHER To troubleshoot a technical function of the VC Collection
Popular Articles
Selecting an appropriate record category
Victorian Collections users care for diverse collections, sometimes even cross-disciplinary collections. You may be a social history museum with public record archives, an art gallery that also holds a local heritage object collestion, or an RSL with ...
Catalogue photography composition
In photography, composition refers to the relevant placement and framing of the subject. This framing and placement is important for catalogue photography, which aims to capture a complete and accurate representation of the collection item captured. ...
What if my session is interrupted while I am in the middle of cataloguing a new item?
Never fear, autosave is here! Victorian Collections has an auto save function which will save your work in draft form regularly - but ensure that you save your record as soon as it is created to begin the autosave process. If your computer crashes or ...
How can I sort the list of records in my catalogue?
You can adjust the presentation of your item records or search results in various ways, according to the needs of your activity. After clicking Catalogue > Items you will land on the item list page. Click on the Sort icon and select the field on ...
Planning your digitisation project
Digitisation is a rewarding yet complex process. There are multiple requirements including time, equipment, skills, and in some circumstances, funding. Because of this it is important to undertake planning before commencing a digitisation project. ...