Create a Pre-registration meeting from the VR Portal

Create a Pre-registration meeting from the VR Portal

Create the meeting

This takes you to the redesigned VR Portal.


Click the Add Meeting button



Enter the attendee name into the Attendee Full Name field. 


If the person has been pre-registered before their name and email address will be populated. 


Enter the attendee email into the Attendee Email Address field. 


Click Add Attendee 

Repeat this process with all meeting attendees. 


Enter the meeting subject into the Meeting Subject field. This is a required field and will appear in the subject line when sent to the attendee.



Enter the meeting room into the Meeting Room field. This will appear in the subject line when sent to the attendee


Select the date for the meeting by clicking in the Start Date/Time field and use the date picker. 


Once you select the date, the time picker will automatically be displayed. After you select the starting hour the minutes option will be displayed.  




Meetings Calendar

In the Meetings Calendar you can select to view meetings by day, week or month. Move between the selection using the arrow buttons. 


Meetings List 

In the Meetings List you can see all the meetings scheduled for the current week. 

Move between the weeks using the arrow buttons. 

Return to the current week by clicking the Today button.



Edit Meetings

Locate the meeting you want to edit using either the Meetings Calendar or Meetings List. 

Click the meeting you want to edit 


Make changes in the fields required and click Save Changes 








Remove Meetings

Locate the meeting you want to edit using either the Meetings Calendar or Meetings List. 

Click the meeting you want to remove

Click Remove Meeting

Click Yes, Remove! To confirm and remove the meeting 

If you click No, cancel! The meeting will remain.




If a meeting has been cancelled and the visitor clicks the 'Sign In' link they will be shown a notification page that meeting has been cancelled, and a link to the organisers email. 
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