Field Description

            The following table describes the fields available within VisitorRego.NET. Depending on your requirements, you can include or exclude these to meet requirements.

            The fields you make available, you can also specify, where they appear, their size and what they are labelled on the screen.

            The column database field is the database field where the data is stored. This name can not be changed. i.e. You can label the database field 'Vehicle' to 'Car Registration'. This field will now appear on the screen as 'Car Registration' and the data entered into this field is stored in the database field 'Vehicle'.

             


            (The database field label and the description is the likely use of the data)

            MeetingWith
            This is the first and last name of the staff member. This field is mandatory. There is a lot of back end processing surrounding this field. The staff member can have their own label template. The staff member belongs to a department, the department can define both the label template and the health and safety rules. The staff member can be notified by email that their guest has arrived.

            RegisterName
            This is the first and last name of the visitor. This field is mandatory. There is a lot of back end processing surrounding this field - specifically if the name can be found in the database then those details are retrieved from the database and displayed. When a visitor label is printed, these details are updated.

            MeetingLocation
            The default location where the staff member meets with their guests. This default value is determined by the department that the staff member belongs to.

            Company
            The visitors company. Many visitors all belong to the same company. Additional information can be added against the company specifically the contact details and the company can be catagorised.

            Phone
            The visitors phone number. Most likely the visitors mobile phone number. In the case of an emergency they can then be contacted.

            Vehicle
            The identity of the visitors vehicle, typically the car registration. Used to manage visitor parking. Could just as easily be'Blue VW'.

            AccessCard
            Many companies need to give access control cards to  service people to gain access to building plant. These cards are then recorded against the visit and reception can ensure they are returned when visitor leaves.

            Email
            The email address of the visitor. VisitorRego.NET can be used for much more than just registering visitors and becomes a valuable contact database source for the company.

            ExpireAccess
            Access can be given for extended periods - typically a subcontractor that is on site for a number of days. The visitor label can be adhered to a plastic card and the subcontractor can use this card to sign in and out. This is the date that this card/label will stop working and the visitor will either need a new card issued or sign in as a visitor. 

            PostalAddress
            The postal address of the visitor. VisitorRego.NET can be used for much more than just registering visitors and becomes a valuable contact database source for the company.

            DateHealthSafety
            This the date that the visitor last viewed the Health and Safety rules. Each time a visitor self registers they can be shown the Health and Safety rules. This date is recorded with the personal details of the visitor. 

            DateVideoViewed
            This the date that the visitor last viewed the Health and Safety video. Each time a visitor self registers they can be shown the Health and Safety video. This date is recorded with the personal details of the visitor.

            SafetyInduction
            The date the visitor (usually a sub contractor) has attended a full safety induction. This date is entered manually after the course. When the visitor registers (the field is visible) the following description is added to the database field 'SpecialInstructions'. This field can be printed on the visitor label. The values entered into 'SafetyInduction' result in the following description in the database field 'SpecialInstructions'

            SafetyInduction = Date >= Now = "Safety Induced mm/yy"
            SafetyInduction = Date <   Now = "Safety EXPIRED mm/yy"
            SafetyInduction = nothing          = "No Safety Induction"
            SafetyInduction = Text              = text entered into SafetyInduction

            Acknowledged
            The date that the visitor has signed a non disclosure agreement. This date is entered manually after the document is signed. When the visitor registers (the field is visible) the following description is added to the database field 'SpecialInstructions'. This field can be printed on the visitor label. The values entered into 'Acknowledged' result in the following description in the database field 'SpecialInstructions'

            Acknowledged = Date = "Registered"
            Acknowledged = nothing = nothing
            Acknowledged = Text = text entered into Acknowledged

            Delivery Address
            The delivery address of the visitor. VisitorRego.NET can be used for much more than just registering visitors and becomes a valuable contact database source for the company.

            Field1
            This field is available for any other data you require.

            Field2
            This field is available for any other data you require.

            Field3
            This field is available for any other data you require.

            Field4
            This field is available for any other data you require.

            Field5
            This field is available for any other data you require.

            PersonalID
            Use this field to capture personal id such as drivers license or passport.

            Display ID
            Allows visitors to sign in/out using their Site Safe number.
            Updated: 13 Nov 2018 06:17 AM
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