How to Set Personal IDs for Contractors, Staff and Visitors

VisitorRego's Personal ID feature simplifies site access for visitors, contractors, and staff by offering a convenient and efficient sign-in process. Personal IDs serve as unique identifiers that individuals can scan for quick and reliable sign-ins and outs.  This article provides instructions on how to set up and assign Personal ID's to people.

Using VR Portal for staff members

 
Log into VR Portal, navigate to Staff> Staff List and find the staff member.

Click on the staff members name to bring up their details window.

Enter the barcode or QR code number into the Personal ID field

and then click the Update button.

The staff member can then use the barcode or QR code to sign in and out. 

 

Using VR Portal for contractors (Individuals)

Log into VR Portal, navigate to Authorisations> Individuals and find the contractor.

Click on the contractors name to bring up their details window.

Enter the barcode or QR code number into thePersonal ID field

and then click the Save button.

The contractor can then use the barcode or QR code to sign in and out.

When registering on the VR appliance itself for visitors

Enter the visitor or contractors details into Self Registration. Before using the the 'Press to register' button, scan the barcode you want to use. 

 

This pop up box will ask you to confirm the barcode. Select 'Yes' to continue and link the person to the barcode. 

 

Complete the rest of the registration process by viewing the H&S slides and acknowledging the H&S requirements.

The person can then use that barcode to sign in and out.

There are a number of handling options within the VisitorRego software for Personal IDs. These options allow for tailored sign-in experiences according to the site's specific requirements. For information on these options, please refer to our knowledge base article Personal ID Sign-In Options.

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