Notifications and Reports
Staff In / Out Board
The Staff In / Out Board page provides a real-time display of staff sign-in and sign-out status. Easily identify on-site and off-site staff members at a glance. This practical feature enables effective staff presence monitoring, enhancing security ...
Sign-In Audit
The Sign-In Audit page in VR Portal provides a detailed log of all visitor registrations and contractor-related activities, ensuring enhanced accountability and compliance within your visitor management process. This comprehensive audit trail ...
Dashboard - Hours
The Hours page displays a line chart showcasing the duration of on-site visits within the last 24 hours, last 30 days, or last 90 days. The line chart visually represents data points connected by line segments, depicting changes in the amount of time ...
Dashboard - SignIns
The SignIns page displays a line chart which captures all sign-ins that occurred in the last 24 hours, last 30 days or last 90 days. The line chart uses points connected by line segments from left to right to demonstrate changes in value. The ...
People Currently On Site
The Onsite page allows you to view a register of everyone who is currently signed in. The information is mirrored from your VisitorRego appliance allowing you to accurately see who is onsite. Access Onsite After logging in to VR Portal, you are ...
Sign-Ins by Workflow
Sign-Ins by Workflow allows you to view reports through VR Portal of everyone who signed in and out on your VisitorRego appliance. Reports can be created for a specific date range and filtered to only show specific information using the search ...
SMS notification set up
VisitorRego has the ability to send an SMS notification to both the staff member the visitor is here to see and the visitor themselves. To do this you will need to have mobile numbers of staff members listed (see here for options on updating the ...
Add and Maintain SQL
To add a new custom report you need to tell VisitorRego how to retrieve the data from the database and how to format this data in a report. Open the Custom Reports screen. Note: Before you edit the SQL you need to know the database engine used - ...
Pre-defined Custom Reports
As customers requests reports, we make them available to the VisitorRego community. If there is a report you need, request it and we will make it available to all via this web page. Contact our friendly VisitorRego support team with your request.
Adding a Custom Report
To add a new custom report you need to tell VisitorRego how to retrieve the data from the database and how to format this data in a report. Open the Custom Reports screen: In the 'new record' (the blank record with '*' in the 'row selector') record ...
Custom Reports
ustom reports can be written to meet a specific requirement. To view the custom reports window, from Admin mode choose Reports> Custom Reports This opens the custom reports screen showing all existing reports. Add New Report - Click here to add a ...
Visitor by Company
Report Name: Visitor - By Company Report Template: VisitorByCompany.xml SQL Description: Specific Visitor (Edit the SQL - and enter the name of the visitor) This report shows a specific 'Visitor Name' showing all registrations made ...
Report Builder
VisitorRego contains a fully functional Report Builder used in the creation of templates utilised by VisitorRego to print off data for such purposes as: Label Printing Emergency Register Sheet Visitor History The Report Writer gives VisitorRego the ...
Individual Message Setup
The individual message function allows messages to be set up which can be shown onscreen to specific visitors when they register. The visitor is then able to log a response. To setup an individual message, first locate the visitor who will receive ...
Broadcast Message Setup
VisitorRego can display a message to every visitor that registers to broadcast important information that visitors may need, for example a scheduled fire drill, or to make visitors aware of short term construction on site. To setup a message ...
Multiple SMS Notifications
It is possible to send and SMS two staff members for the one registration. This is useful when a staff members PA or EA also needs to receive the SMS notification that a visitor has arrived. From Admin mode, choose File> Maintain Staff. In the mobile ...
Email using VRF Mail
VRF Mail is an in-built VRF email service which sends emails through the web server. It is checked as the default setting in VisitorRego found via Admin mode select Options> System Setup> Email. Requirements: need to be able to communicate with VRF ...
Multiple Email Addresses
It is possible to email two staff members for the one registration. This is useful when a staff members PA or EA also needs to receive the email notification that a visitor has arrived. From Admin mode, choose File> Maintain Staff. In the email field ...
Editing the Email Template
The email notifications are all templates which reside in the Res folder of each machine. You can edit the response and save it, so the updated version is now the new email template. The file path for the template you are wanting ...
Email using your SMTP Server
To send an email notification using your company's SMTP server you will need to have the IP address of the PC running the VisitorRego software added to the 'Allow list' of the server. Please ask your IT department for assistance with this. To access ...
Email using SQL DBMail
If you are using a full version of SQL Server, then using SQL DBMail is a robust, fast and trouble free mechanism to send emails (this is especially true if the VisitorRego appliance is not connected to the network). The SQL DBMail profile needs to ...
Setting up Email notifications
VisitorRego has the ability to send an email notification to the staff member with whom the visitor is here to see. To utilise this feature, your VisitorRego unit will need to have a network/internet connection and the staff list populated with the ...
How to Extract a Contractor and Contractor Company Report
Use your email address and password to login to the site https://facilities.visitorrego.com/VRF For an Individual Contractor Step 1. Navigate to Contractors> Today+ Step 2. Enter the contractors name into the ‘Part’ searchbox and select ...
Hazard Reports
A new feature in VisitorRego Version 8.278 is the Hazards Reports Screen. Visitors, contractors and staff members can now report on a hazard when they sign out! Requirements: To utilise this new feature you need to be running VisitorRego V8.277 or ...
How to Get Reports using VR Portal
Sign into the website and navigate to the Register tab and select Today+ from the drop down menu This will show you the details of everyone who has signed in and out. From here you can filter and search the registrations then export reports to Excel ...
Messaging
Messaging allows messages to be set up and shown to visitors onscreen when they register. There are two types of messages that can be set up: 1. Broadcast Message - All visitors are shown the message when the register. 2. Individual Message - A ...